Best Meeting Room Booking System Software

Meeting Room Booking System Software is a modern solution designed to simplify the process of scheduling and managing meeting spaces. This software enables businesses to streamline room reservations by providing real-time availability, automated scheduling, and conflict-free booking options. A robust meeting room booking system eliminates manual errors, saves time, and ensures seamless coordination for employees. The benefits of meeting room booking software are vast. It optimizes workspace utilization, improves team collaboration, and helps businesses stay organized. With features like calendar integrations, detailed usage analytics, and automated notifications, businesses can enhance efficiency and create a more productive work environment. Whether for recurring meetings or last-minute room needs, meeting room scheduling software ensures smooth operations without interruptions. Upgrade your workplace efficiency with Meeting Room Booking System Software—the ideal tool to manage your meeting spaces effortlessly and boost overall productivity.
  • 5 avg. rating from 04 reviews

Last Updated: October 01, 2025

222 Software

List of Top Meeting Room Booking System Software | Best Meeting Room Booking Systems

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Third Party Booking

Utilization Reporting

Internal Meetings

Visitor Management

Payment Processing

Online Booking

Vendor Management

Multi-Location

Digital Signage

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

I'm looking for Meeting Room Booking System Software that is:

Flash Lead is a dynamic customer relationship management (CRM) software that focuses on helping businesses streamline their lead management and sales processes. This CRM is designed to simplify the way companies capture, nurture, and convert leads, ensuring that no potential customer slips through the cracks. Flash Lead offers features like lead scoring, automated follow-ups, and personalized outr... Read more about Flash Lead

Free Trial

Available

Pricing Type

$12 Per feautre

Location

Egypt

KALENA is a sophisticated meeting room booking system designed to streamline the reservation process for businesses and organizations. By automating room scheduling, this software helps prevent double bookings and reduces scheduling conflicts, allowing employees to easily find and reserve meeting spaces. The platform supports various configurations, such as recurring bookings, customized notificat... Read more about KALENA

Free Trial

NA

Pricing Type

$20 Per month

Location

Spain

GER' Espaces is a comprehensive space management software that helps organizations optimize the utilization and allocation of their physical spaces. Whether it's managing office buildings, warehouses, or event venues, GER' Espaces provides businesses with tools to track and analyze space usage, ensuring that they maximize efficiency and reduce costs. The software includes features for managing roo... Read more about GER' Espaces

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

FlexWhere is a sophisticated space management software designed to optimize the utilization of physical spaces within organizations. This platform provides tools for tracking occupancy, managing workspace allocations, and enhancing facility management. With an intuitive interface, facility managers can visualize floor plans, analyze space usage, and allocate resources effectively. FlexWhere suppor... Read more about FlexWhere

Free Trial

Available

Pricing Type

$2.27 Per user

Location

Netherlands

Simple Office is a meeting room booking software designed to help organizations manage office space efficiently. With Simple Office, users can reserve meeting rooms, check availability, and prevent double bookings through a centralized platform. The software’s intuitive interface makes it easy for employees to schedule rooms and see real-time updates on room occupancy. Simple Office also support... Read more about Simple Office

Free Trial

Available

Pricing Type

$130 Per user

Location

United Arab Emirates

Spot Booker is a versatile meeting room booking system designed to simplify and streamline the process of reserving and managing shared spaces within an organization. The software enables employees to book meeting rooms, conference spaces, or hot desks with ease, eliminating double-booking conflicts and optimizing space utilization. With Spot Booker, users can view available rooms in real-time, re... Read more about Spot Booker

Free Trial

Available

Pricing Type

$0 Per month

Location

France

WiggleDesk is a desk booking software designed to help businesses manage and optimize their office space in hybrid or remote work environments. The platform allows employees to book desks, meeting rooms, and collaborative workspaces in real-time, ensuring that office resources are used efficiently. WiggleDesk includes features for managing occupancy limits, tracking desk usage, and integrating wit... Read more about WiggleDesk

Free Trial

Available

Pricing Type

Contact Vendor

Location

United Kingdom

Bookreen is an innovative Space Management Software designed to optimize the utilization and organization of physical spaces for businesses, educational institutions, and event venues. The platform offers a comprehensive suite of tools for room scheduling, resource allocation, and occupancy tracking, ensuring that spaces are used efficiently and effectively. Features include an intuitive booking i... Read more about Bookreen

Free Trial

NA

Pricing Type

$4 Per user

Location

Netherlands

HR Artis is a comprehensive human resource software solution designed to streamline HR processes, improve employee engagement, and boost organizational efficiency. With features such as employee records management, payroll processing, performance tracking, and recruitment, HR Artis helps HR teams automate administrative tasks and focus on strategic goals. The software also offers robust analytics ... Read more about HR Artis

Free Trial

Available

Pricing Type

$2.99 Per user

Location

Australia

roomio is a modern facility management software designed to help organizations manage and optimize their physical spaces efficiently. The platform allows users to schedule and book meeting rooms, track equipment usage, and manage facility maintenance tasks in a centralized system. Roomio’s intuitive interface makes it easy for employees to reserve spaces, request services, and report issues, all... Read more about roomio

Free Trial

Available

Pricing Type

$30 Per year

Location

Romania

Friday PM is a cutting-edge Integrated Workplace Management System (IWMS) software that helps organizations optimize their facilities management and workplace operations. This platform provides businesses with the tools they need to manage space utilization, maintenance, and real estate portfolios efficiently. Friday PM’s intuitive interface allows users to track and manage office spaces, meetin... Read more about Friday PM

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Seatr is a meeting room booking system software designed to streamline the process of reserving meeting spaces within organizations. The platform allows employees to easily find and book available rooms based on size, equipment needs, and location, ensuring that the right space is reserved for each meeting. Seatr also provides a real-time overview of room availability, allowing teams to quickly se... Read more about Seatr

Free Trial

Available

Pricing Type

$0 Per user

Location

Belgium

myOFFICE convenience is a meeting room booking system software designed to help businesses efficiently manage their office spaces and meeting rooms. The software provides a centralized platform where employees can easily check room availability, schedule meetings, and book conference rooms with just a few clicks. With myOFFICE convenience, businesses can optimize room usage by ensuring that meetin... Read more about myOFFICE convenience

Free Trial

NA

Pricing Type

$85 Per month

Location

Netherlands

EVRM is a comprehensive meeting room booking system software designed to help organizations efficiently manage their meeting spaces, improve room utilization, and streamline scheduling processes. The platform allows employees to book rooms in advance, check availability in real-time, and receive reminders for upcoming meetings, all through an easy-to-use interface. EVRM integrates with popular cal... Read more about EVRM

Free Trial

Available

Pricing Type

$15 Per month

Location

Australia

Maineve is an efficient meeting room booking system software designed to streamline the process of reserving meeting spaces within organizations. The platform offers a user-friendly interface that allows employees to search for available rooms, book spaces, and manage their reservations easily. Maineve supports features such as calendar integration, resource allocation, and automated reminders, en... Read more about Maineve

Free Trial

Available

Pricing Type

$9.99 Per user

Location

Canada

PlaceHub is a specialized meeting room booking system software designed to help organizations manage their meeting spaces efficiently. This platform provides comprehensive tools for scheduling, tracking, and optimizing room usage, ensuring that teams can easily find and reserve meeting spaces. With PlaceHub, users can quickly view available rooms, book spaces for meetings, and manage room resource... Read more about PlaceHub

Free Trial

NA

Pricing Type

Contact Vendor

Location

Brazil

Centralise Meeting Rooms is an intuitive meeting room booking system software designed to simplify the process of scheduling and managing meeting spaces within an organization. The platform allows employees to easily reserve available rooms based on their specific requirements, such as size, location, and amenities. With real-time availability updates, Centralise Meeting Rooms eliminates double bo... Read more about Centralise Meeting Rooms

Free Trial

Available

Pricing Type

$19.99 Per month

Location

United Kingdom

Anolla is an all-in-one, AI-powered services platform—find, book or quote any service in real time, or sell your skills to thousands of clients worldwide.

Anolla’s meeting room module integrates with corporate calendars to display real-time room availability. Users reserve rooms of any size or configuration, request AV setups, and add attendees in one flow. Automated confirmations include access instructions and reminders. Administrators control booking policies—buffer times, maximum durations, and priority rules—to optimize utilization and p... Read more about Anolla

Free Trial

30 Days

Pricing Type

$0 Per user

Location

Estonia

Roomrr is a versatile meeting room booking system that simplifies the process of reserving meeting spaces for businesses, educational institutions, and other organizations. This software allows users to easily check room availability, book meeting rooms, and manage scheduling, all through a user-friendly interface. Roomrr can be integrated with calendar systems, such as Google Calendar or Microsof... Read more about Roomrr

Free Trial

Available

Pricing Type

Contact Vendor

Location

Poland

Acall is a user-friendly visitor management software designed to streamline the check-in and management of visitors at organizations. This platform allows businesses to create a welcoming and secure environment for guests by automating the visitor registration process. With Acall, users can customize check-in workflows, allowing visitors to register electronically upon arrival and receive digital ... Read more about Acall

Free Trial

Available

Pricing Type

Contact Vendor

Location

Japan

Rezrva is an intuitive reservations software that enables businesses in the hospitality, entertainment, and service industries to streamline their booking and scheduling processes. Designed for restaurants, hotels, spas, and event venues, Rezrva offers a centralized platform to manage online reservations, table bookings, and appointments with ease. The software allows customers to book services th... Read more about Rezrva

Free Trial

Available

Pricing Type

$7 Per month

Location

Chile

Meeting Room Scheduler

RoomNXT is a user-friendly meeting room booking system software designed to streamline the scheduling and management of meeting spaces in businesses and organizations. With RoomNXT, employees can quickly check the availability of meeting rooms, book spaces, and receive real-time notifications for room confirmations or cancellations. The software integrates with calendars like Google Calendar and M... Read more about RoomNXT

Free Trial

NA

Pricing Type

Contact Vendor

Location

India

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Frequently Asked Questions

Meeting Room Booking System Software helps businesses manage, schedule, and optimize the use of meeting rooms, conference spaces, and shared facilities through a centralized platform.

Corporations, coworking spaces, educational institutions, hotels, event venues, and government organizations use Meeting Room Booking System Software.

It eliminates booking conflicts, improves space utilization, streamlines scheduling, enhances employee productivity, and provides visibility into room availability.

Key features include real-time availability, online booking, calendar integrations, room capacity management, usage analytics, mobile access, and automated reminders.

Look for ease of use, real-time room status updates, integration with calendars (like Google or Outlook), mobile booking options, reporting tools, and scalability.

Yes. It reduces scheduling conflicts, improves resource allocation, enhances the employee experience, and optimizes meeting space usage.

It saves time, improves meeting management, maximizes space utilization, reduces administrative tasks, and supports smarter workspace planning.

Large enterprises, coworking hubs, universities, hotels with event spaces, tech startups, consulting firms, and public sector organizations benefit the most.

Yes. Small teams use it to simplify room reservations, avoid meeting overlaps, and improve office productivity with minimal setup.

Absolutely. It manages room scheduling across different office locations, centralizes booking processes, and provides visibility into global resource usage.

Yes. Schools and universities use it to manage classrooms, labs, conference halls, and group study spaces efficiently.

Yes. It supports small offices, growing businesses, and large multi-location enterprises with flexible, scalable room management solutions.