Best Meeting Room Booking System Software

Meeting Room Booking System Software is a modern solution designed to simplify the process of scheduling and managing meeting spaces. This software enables businesses to streamline room reservations by providing real-time availability, automated scheduling, and conflict-free booking options. A robust meeting room booking system eliminates manual errors, saves time, and ensures seamless coordination for employees. The benefits of meeting room booking software are vast. It optimizes workspace utilization, improves team collaboration, and helps businesses stay organized. With features like calendar integrations, detailed usage analytics, and automated notifications, businesses can enhance efficiency and create a more productive work environment. Whether for recurring meetings or last-minute room needs, meeting room scheduling software ensures smooth operations without interruptions. Upgrade your workplace efficiency with Meeting Room Booking System Software—the ideal tool to manage your meeting spaces effortlessly and boost overall productivity.
  • 5 avg. rating from 04 reviews

Last Updated: October 01, 2025

222 Software

List of Top Meeting Room Booking System Software | Best Meeting Room Booking Systems

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Third Party Booking

Utilization Reporting

Internal Meetings

Visitor Management

Payment Processing

Online Booking

Vendor Management

Multi-Location

Digital Signage

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

I'm looking for Meeting Room Booking System Software that is:

PlatPlay RoomPlanner is an intuitive meeting room booking system software designed to streamline and optimize the scheduling and management of meeting spaces within organizations. It offers a comprehensive platform for reserving, tracking, and coordinating meeting rooms with precision and ease. PlatPlay RoomPlanner features user-friendly booking interfaces, allowing employees to view real-time roo... Read more about PlatPlay RoomPlanner

Free Trial

NA

Pricing Type

Contact Vendor

Location

Turkey

Conferfly is an efficient and user-friendly meeting room booking system designed to streamline the management of meeting spaces within organizations. This software helps businesses schedule, track, and manage meeting room bookings with ease, ensuring that resources are utilized effectively. With Conferfly, employees can check the availability of meeting rooms in real-time, book spaces, and receive... Read more about Conferfly

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

CIAO is a space management software solution designed to help organizations optimize their use of physical spaces and resources. It enables businesses to track and manage office layouts, desk reservations, meeting rooms, and equipment utilization. With CIAO, organizations can ensure that their workspace is used efficiently, reducing wasted space and minimizing operational costs. The software allow... Read more about CIAO

Free Trial

Available

Pricing Type

$1.5 Per user

Location

Netherlands

Therapeuta is a scheduling software solution designed specifically for healthcare providers, therapists, and wellness professionals to manage appointments and streamline patient scheduling. With an easy-to-use interface, Therapeuta allows practitioners to book, cancel, and reschedule appointments with ease. It supports real-time scheduling and integrates with calendars to ensure availability is al... Read more about Therapeuta

Free Trial

Available

Pricing Type

$11 Per month

Location

United Kingdom

Freespace is a comprehensive facility management software designed to help organizations optimize their facilities and resources efficiently. This platform provides a suite of tools for managing space utilization, maintenance, and operations, ensuring that facilities are utilized effectively and maintained to high standards. With Freespace, facility managers can track occupancy levels, schedule ma... Read more about Freespace

Free Trial

NA

Pricing Type

Contact Vendor

Location

United Kingdom

arbooMEET is a meeting room booking system that simplifies the process of reserving and managing meeting spaces within organizations. With arbooMEET, employees can check room availability, make reservations, and adjust bookings in real-time through a centralized platform. The software’s intuitive interface allows users to view room details, such as capacity and amenities, ensuring that they sele... Read more about arbooMEET

Free Trial

NA

Pricing Type

Contact Vendor

Location

Germany

Hamilton Deskbooking is a user-friendly desk booking software designed to optimize office space utilization and enhance the employee experience. It allows employees to book their desks in advance, ensuring that workspace is used efficiently and minimizing overcrowding. The platform integrates with office floor plans, enabling employees to choose their preferred workspaces based on availability. Ha... Read more about Hamilton Deskbooking

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

Where's Free is an intuitive meeting room booking system software designed to streamline the scheduling of meeting spaces within organizations. This platform provides tools for managing room availability, reservations, and resource allocation, ensuring efficient use of office space. Users can easily check room availability, book meetings, and send invites, reducing scheduling conflicts and enhanci... Read more about Where's Free

Free Trial

Available

Pricing Type

$115 Per user

Location

United Kingdom

Skedway is a meeting room booking system designed to streamline the process of scheduling and managing meeting spaces within an organization. The software provides an easy-to-use interface that allows employees to book, modify, or cancel meetings with just a few clicks. Skedway integrates with popular calendar systems like Google Calendar and Microsoft Outlook, ensuring seamless synchronization ac... Read more about Skedway

Free Trial

Available

Pricing Type

$199 Per user

Location

United States

Stamy Booking is an appointment scheduling software that helps businesses manage bookings, streamline appointments, and improve customer service. With an intuitive interface, Stamy Booking allows clients to view availability, book appointments, and receive automated reminders, reducing no-shows and improving time management. The platform’s calendar syncs with staff schedules, ensuring no conflic... Read more about Stamy Booking

Free Trial

NA

Pricing Type

$60 Per feautre

Location

Switzerland

Nspace is a space management software designed to optimize office layouts, meeting room usage, and workspace reservations for hybrid workplaces. The software provides an easy-to-use interface for employees to book desks, meeting rooms, and collaborative spaces, promoting flexibility and efficiency in office environments. Nspace’s analytics tools offer insights into space utilization patterns, he... Read more about Nspace

Free Trial

Available

Pricing Type

$3 Per month

Location

Canada

Shiawa is an advanced team management software designed to help organizations manage and optimize their teams' productivity, collaboration, and performance. With Shiawa, managers can assign tasks, track progress, and communicate with team members in real-time, all in one platform. The software includes features like task management, project timelines, performance tracking, file sharing, and time t... Read more about Shiawa

Free Trial

Available

Pricing Type

$2 Per user

Location

Germany

hybo is an intuitive Meeting Room Booking System Software designed to simplify and optimize the scheduling of meeting spaces within organizations. It offers a user-friendly platform for reserving meeting rooms, managing bookings, and ensuring efficient utilization of office resources. hybo provides real-time availability updates, allowing employees to easily find and book available meeting rooms b... Read more about hybo

Free Trial

Available

Pricing Type

$16.32 Per user

Location

Spain

The Meeting Room Management System is an efficient software solution designed to help businesses and organizations optimize the scheduling and management of meeting rooms. The platform allows users to book, manage, and monitor meeting room availability in real-time, ensuring that meeting spaces are used efficiently and effectively. The system offers features like room reservation, calendar synchro... Read more about Meeting Room Management System

Free Trial

NA

Pricing Type

Contact Vendor

Location

India

Clebex is a versatile space management software designed to help organizations optimize the use of their physical spaces. Whether you are managing office buildings, conference rooms, or event spaces, Clebex enables businesses to streamline booking, scheduling, and maintenance processes. The software offers a centralized platform where teams can easily reserve rooms or facilities, track space avail... Read more about Clebex

Free Trial

NA

Pricing Type

Contact Vendor

Location

Switzerland

Workscape Meeting Room Display is an innovative meeting software designed to enhance collaboration and streamline room booking processes. With its intuitive interface, users can easily view room availability, schedule meetings, and manage resources in real-time. The platform supports integration with popular calendar applications, allowing teams to sync their schedules effortlessly. Workscape's sl... Read more about Workscape Meeting Room Display

Free Trial

Available

Pricing Type

Contact Vendor

Location

Canada

goFacing is a cloud communication platform software that offers a flexible and scalable solution for businesses looking to improve their communication strategies. Designed for organizations of all sizes, goFacing provides a comprehensive suite of tools for voice, video, and messaging, enabling teams to collaborate seamlessly across various devices and locations. The software integrates with other ... Read more about goFacing

Free Trial

Available

Pricing Type

Contact Vendor

Location

Spain

Goodmeeting is a versatile meeting room booking system that simplifies the scheduling and management of meeting spaces within an organization. The platform enables employees to view room availability in real time, book meeting rooms with ease, and manage reservations from a central dashboard. With customizable options, Goodmeeting can cater to different types of meeting rooms, such as conference r... Read more about Goodmeeting

Free Trial

Available

Pricing Type

$950 Per user

Location

France

AeriCast is a simple yet powerful screen sharing software designed to enhance collaboration and communication for remote teams, educators, and professionals. With AeriCast, users can instantly share their screen with others, whether for presentations, troubleshooting, or team discussions. The software supports high-quality video and audio sharing, ensuring that content is displayed clearly and smo... Read more about AeriCast

Free Trial

NA

Pricing Type

$19.99 Per feautre

Location

United States

Events2HVAC is a specialized facility management software designed to optimize heating, ventilation, and air conditioning (HVAC) operations for event venues. This platform provides tools for scheduling, monitoring, and controlling HVAC systems, ensuring that environments are comfortable for attendees. Events2HVAC features a user-friendly interface that allows facility managers to set parameters, t... Read more about Events2HVAC

Free Trial

NA

Pricing Type

$1000 Per user

Location

United States

Digicuro is an intuitive scheduling software designed to help businesses manage appointments, meetings, and events with ease. It offers a user-friendly platform for creating and organizing schedules, ensuring that resources are allocated efficiently and conflicts are minimized. With Digicuro, organizations can automate appointment bookings, send automated reminders, and synchronize schedules acros... Read more about Digicuro

Free Trial

Available

Pricing Type

$1 Per user

Location

India

MAP.COURSE is a sophisticated meeting room booking system designed to simplify the process of managing office spaces and scheduling meetings. Whether in a small office or a large corporate environment, MAP.COURSE allows employees to easily reserve conference rooms, workspaces, and other shared facilities. The system integrates seamlessly with calendars and other workplace management tools to ensur... Read more about MAP.COURSE

Free Trial

NA

Pricing Type

$50 Per month

Location

Malta

Hamlet is an advanced space management software designed to help businesses optimize the use of office and facility space. Ideal for enterprises looking to maximize their real estate efficiency, Hamlet offers a comprehensive suite of tools for tracking space allocation, managing occupancy levels, and improving space utilization. The platform allows facility managers to monitor space usage in real ... Read more about Hamlet

Free Trial

Available

Pricing Type

$149 Per month

Location

Australia

DEIN RAUM is an innovative desk booking software designed to simplify the management of workspaces in hybrid and flexible office environments. The platform allows employees to reserve desks, meeting rooms, and collaborative spaces in advance, ensuring that office resources are utilized efficiently. With DEIN RAUM, businesses can reduce space-related conflicts and optimize office layouts based on e... Read more about DEIN RAUM

Free Trial

Available

Pricing Type

$1 Per user

Location

Germany

Officebooking is an intuitive and efficient meeting room booking system designed to simplify the process of reserving workspaces, meeting rooms, and conference areas within an office. Ideal for businesses, co-working spaces, or any organization with multiple meeting rooms, Officebooking provides a centralized platform for managing room availability and optimizing workspace utilization. The softwar... Read more about Officebooking

Free Trial

Available

Pricing Type

$49 Per feautre

Location

Netherlands

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Frequently Asked Questions

Meeting Room Booking System Software helps businesses manage, schedule, and optimize the use of meeting rooms, conference spaces, and shared facilities through a centralized platform.

Corporations, coworking spaces, educational institutions, hotels, event venues, and government organizations use Meeting Room Booking System Software.

It eliminates booking conflicts, improves space utilization, streamlines scheduling, enhances employee productivity, and provides visibility into room availability.

Key features include real-time availability, online booking, calendar integrations, room capacity management, usage analytics, mobile access, and automated reminders.

Look for ease of use, real-time room status updates, integration with calendars (like Google or Outlook), mobile booking options, reporting tools, and scalability.

Yes. It reduces scheduling conflicts, improves resource allocation, enhances the employee experience, and optimizes meeting space usage.

It saves time, improves meeting management, maximizes space utilization, reduces administrative tasks, and supports smarter workspace planning.

Large enterprises, coworking hubs, universities, hotels with event spaces, tech startups, consulting firms, and public sector organizations benefit the most.

Yes. Small teams use it to simplify room reservations, avoid meeting overlaps, and improve office productivity with minimal setup.

Absolutely. It manages room scheduling across different office locations, centralizes booking processes, and provides visibility into global resource usage.

Yes. Schools and universities use it to manage classrooms, labs, conference halls, and group study spaces efficiently.

Yes. It supports small offices, growing businesses, and large multi-location enterprises with flexible, scalable room management solutions.