Best Meeting Room Booking System Software

Meeting Room Booking System Software is a modern solution designed to simplify the process of scheduling and managing meeting spaces. This software enables businesses to streamline room reservations by providing real-time availability, automated scheduling, and conflict-free booking options. A robust meeting room booking system eliminates manual errors, saves time, and ensures seamless coordination for employees. The benefits of meeting room booking software are vast. It optimizes workspace utilization, improves team collaboration, and helps businesses stay organized. With features like calendar integrations, detailed usage analytics, and automated notifications, businesses can enhance efficiency and create a more productive work environment. Whether for recurring meetings or last-minute room needs, meeting room scheduling software ensures smooth operations without interruptions. Upgrade your workplace efficiency with Meeting Room Booking System Software—the ideal tool to manage your meeting spaces effortlessly and boost overall productivity.
  • 5 avg. rating from 04 reviews

Last Updated: October 01, 2025

222 Software

List of Top Meeting Room Booking System Software | Best Meeting Room Booking Systems

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Third Party Booking

Utilization Reporting

Internal Meetings

Visitor Management

Payment Processing

Online Booking

Vendor Management

Multi-Location

Digital Signage

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

I'm looking for Meeting Room Booking System Software that is:

Gaia Workspace is a meeting room booking system designed to improve workspace management and enhance productivity. This software enables organizations to streamline the scheduling of meeting rooms and resources, reducing conflicts and optimizing space usage. With an intuitive interface, Gaia Workspace allows users to check room availability, book spaces, and even reserve equipment, ensuring all me... Read more about Gaia Workspace

Free Trial

Available

Pricing Type

Contact Vendor

Location

Canada

Cobundu is an interactive kiosk software solution designed to enhance visitor experiences by providing accessible information and services. Ideal for public spaces, retail environments, and corporate offices, Cobundu enables businesses to offer self-service options, such as check-ins, wayfinding, and product browsing. The platform features a user-friendly interface that can be customized to reflec... Read more about Cobundu

Free Trial

NA

Pricing Type

Contact Vendor

Location

Germany

Room Scheduling Software is a powerful tool designed to streamline the management of meeting rooms and other shared spaces within organizations. With this software, businesses can easily schedule and reserve meeting rooms, conference rooms, and other facilities, improving space utilization and minimizing scheduling conflicts. The platform’s intuitive interface allows employees to view room avail... Read more about Room Scheduling Software

Free Trial

NA

Pricing Type

$0 Per user

Location

United States

Witco is a sophisticated meeting room booking system software designed to streamline the management of meeting spaces in organizations. This platform provides tools for scheduling, managing, and optimizing the use of meeting rooms, ensuring that employees can reserve spaces easily. With features such as real-time availability tracking, automated notifications, and customizable booking forms, Witco... Read more about Witco

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

Bookapitch is a dynamic reservations software designed to streamline booking processes for hospitality, events, and service-oriented businesses. It offers real-time availability tracking, automated confirmations, and customizable booking forms, enabling companies to manage reservations accurately and reduce administrative errors. The platform integrates payment processing, ensuring that customers ... Read more about Bookapitch

Free Trial

Available

Pricing Type

Contact Vendor

Location

Ireland

eFACiLiTY® Facility Booking System is a meeting room booking software designed to streamline the scheduling and management of meeting spaces within organizations. The platform provides tools for reserving rooms, tracking availability, and managing resources, ensuring that teams can efficiently coordinate meetings and events. With its user-friendly interface, eFACiLiTY® allows employees to check ... Read more about eFACiLiTY® Facility Booking System

Free Trial

Available

Pricing Type

$1200 Per user

Location

India

B-Line is a user-friendly meeting room booking system software designed to streamline the management of conference rooms, offices, and other shared spaces within an organization. The platform enables employees to easily check availability, book meeting rooms, and manage scheduling conflicts, all from a centralized interface. B-Line integrates with popular calendar systems like Microsoft Outlook an... Read more about B-Line

Free Trial

Available

Pricing Type

$150 Per month

Location

Canada

Room Display X is a powerful meeting room booking system designed to optimize the management of meeting spaces in offices and workplaces. This software helps businesses and organizations streamline their room scheduling process, ensuring that meeting spaces are used efficiently and conflicts are minimized. Room Display X offers a visual interface that allows employees to view available rooms in re... Read more about Room Display X

Free Trial

Available

Pricing Type

$108 Per year

Location

Sweden

Ronspot is a state-of-the-art parking management software designed to optimize the use of parking spaces for businesses, organizations, and municipalities. The platform enables users to manage parking reservations, track parking space availability, and monitor parking lot usage in real time. Ronspot offers an intuitive interface that allows employees or visitors to book parking spots ahead of time... Read more about Ronspot

Free Trial

Available

Pricing Type

$2 Per month

Location

Ireland

Hipla Visitor Management System is a modern solution designed to streamline visitor check-ins, security protocols, and facility access control. This platform allows businesses to register visitors in advance, track their movements, and manage permissions, ensuring a secure and efficient visitor experience. Hipla supports contactless check-ins via QR codes, enhancing health and safety standards. Th... Read more about Hipla Visitor Management System

Free Trial

NA

Pricing Type

Contact Vendor

Location

Singapore

Empower your organization with the ultimate workplace management solution for hybrid teams

Tactic is a comprehensive workplace management software designed to optimize the use of physical spaces within offices. It simplifies the booking and scheduling of meeting rooms, desks, and other resources, facilitating a more flexible and efficient work environment. Tactic's intuitive platform allows employees to easily find and reserve the spaces they need, adapting to the evolving demands of hy... Read more about Tactic

Free Trial

14 Days

Pricing Type

$2.25 Per month

Location

Afghanistan

Groupize is a robust event management software designed to streamline the planning and execution of events for organizations of all sizes. This comprehensive platform offers a suite of tools that simplify event registration, attendee management, and communication. Users can easily create customized event websites, manage ticket sales, and track registrations in real time. Groupize's intuitive inte... Read more about Groupize

Free Trial

Available

Pricing Type

$2500 Per year

Location

United States

Get a Room is a meeting room booking system software designed to help organizations manage their conference rooms and meeting spaces efficiently. This tool offers a user-friendly interface for scheduling meetings, managing room availability, and handling equipment reservations. Get a Room supports integration with calendar systems and provides real-time updates to prevent double bookings and sched... Read more about Get a Room

Free Trial

Available

Pricing Type

$99 Per feautre

Location

United States

Meeting Hub is a specialized meeting room booking system software designed to streamline the process of reserving and managing meeting spaces within organizations. The platform offers features such as real-time availability tracking, calendar integration, and automated booking confirmations, ensuring that teams can easily secure the spaces they need. With its user-friendly interface, Meeting Hub s... Read more about Meeting Hub

Free Trial

Available

Pricing Type

$20 Per user

Location

Australia

yoffix is a workforce management software designed to help businesses streamline employee scheduling, time tracking, and attendance management. The platform allows managers to create and adjust work schedules, track employee hours, and monitor attendance in real time. Yoffix includes features for employee self-service, enabling staff to request time off, swap shifts, and track their own hours. The... Read more about yoffix

Free Trial

Available

Pricing Type

Contact Vendor

Location

Germany

LIZ Booker is an innovative desk booking software that simplifies the management of office spaces for organizations with hybrid or flexible work environments. With the increasing trend of remote and part-time work, LIZ Booker allows employees to reserve desks and workstations ahead of time, ensuring they have a dedicated workspace when they return to the office. The software features a user-friend... Read more about LIZ Booker

Free Trial

NA

Pricing Type

Contact Vendor

Location

Germany

Quantum AI WorkSpace Manager is an innovative space management software designed to optimize workspace utilization in modern offices. By integrating AI technology, it helps organizations manage office space efficiently, improving productivity and employee satisfaction. The software enables businesses to track desk usage, conference room availability, and office layouts, helping them make data-driv... Read more about Quantum AI WorkSpace Manager

Free Trial

NA

Pricing Type

$20000 Per year

Location

United States

Mariloo is an intuitive meeting room booking system software designed to help businesses efficiently manage and schedule their meeting rooms, conference spaces, and other shared resources. With Mariloo, organizations can streamline the process of booking meeting rooms, ensuring that resources are allocated effectively and minimizing scheduling conflicts. The platform provides a centralized calenda... Read more about Mariloo

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

MeetingRoomApp is an innovative Meeting Software designed to streamline and enhance the planning, scheduling, and execution of meetings for businesses of all sizes. This comprehensive platform offers a wide range of features, including calendar integration, agenda creation, video conferencing, and real-time collaboration tools, ensuring that every aspect of meeting management is handled efficientl... Read more about MeetingRoomApp

Free Trial

Available

Pricing Type

$17 Per user

Location

NA

Bookings ONE is an efficient meeting room booking system software designed to streamline the scheduling of meetings and resource management within organizations. This platform provides tools for viewing room availability, managing bookings, and sending automated reminders to participants. Users can easily reserve meeting spaces through a user-friendly interface, minimizing scheduling conflicts and... Read more about Bookings ONE

Free Trial

NA

Pricing Type

Contact Vendor

Location

NA

BOOKMEETINGROOM.COM is an intuitive scheduling software designed to help businesses and organizations manage meeting room bookings and appointments effortlessly. The platform allows users to check room availability in real-time, book meeting rooms, and manage scheduling conflicts all in one place. BOOKMEETINGROOM.COM offers a variety of customizable features, including automated booking confirmati... Read more about BOOKMEETINGROOM.COM

Free Trial

NA

Pricing Type

$8 Per feautre

Location

Ireland

Mazevo is a scheduling software that allows organizations to manage room reservations, allocate resources, and streamline event planning. The platform provides tools for setting up booking calendars, tracking availability, and automating notifications, ensuring efficient scheduling processes. Mazevo’s analytics offer insights into usage patterns, booking trends, and peak times, helping businesse... Read more about Mazevo

Free Trial

Available

Pricing Type

$5000 Per year

Location

United States

Event-IS is an advanced meeting room booking system software designed to simplify the scheduling and management of meeting spaces within organizations. It helps businesses efficiently allocate meeting rooms, optimize space utilization, and reduce booking conflicts by providing real-time availability and automatic scheduling features. Event-IS supports a wide range of configurations, allowing users... Read more about Event-IS

Free Trial

Available

Pricing Type

Contact Vendor

Location

Germany

UMA Vision is a desk booking software that enables organizations to manage and optimize office space, facilitating flexible work arrangements. With features for desk reservation, occupancy tracking, and space utilization analysis, UMA Vision ensures that employees can easily find available workspaces when needed. The platform’s real-time updates allow users to book desks, cancel reservations, an... Read more about UMA Vision

Free Trial

NA

Pricing Type

$1 Per feautre

Location

United Kingdom

POC System is a sophisticated space management software designed to help organizations optimize the utilization of their physical spaces effectively. It offers a comprehensive platform for planning, allocating, and monitoring the use of office spaces, meeting rooms, and other facilities, ensuring that resources are utilized efficiently and cost-effectively. With POC System, businesses can create d... Read more about POC System

Free Trial

Available

Pricing Type

$1 Per user

Location

Israel

No buyer guide found.

Frequently Asked Questions

Meeting Room Booking System Software helps businesses manage, schedule, and optimize the use of meeting rooms, conference spaces, and shared facilities through a centralized platform.

Corporations, coworking spaces, educational institutions, hotels, event venues, and government organizations use Meeting Room Booking System Software.

It eliminates booking conflicts, improves space utilization, streamlines scheduling, enhances employee productivity, and provides visibility into room availability.

Key features include real-time availability, online booking, calendar integrations, room capacity management, usage analytics, mobile access, and automated reminders.

Look for ease of use, real-time room status updates, integration with calendars (like Google or Outlook), mobile booking options, reporting tools, and scalability.

Yes. It reduces scheduling conflicts, improves resource allocation, enhances the employee experience, and optimizes meeting space usage.

It saves time, improves meeting management, maximizes space utilization, reduces administrative tasks, and supports smarter workspace planning.

Large enterprises, coworking hubs, universities, hotels with event spaces, tech startups, consulting firms, and public sector organizations benefit the most.

Yes. Small teams use it to simplify room reservations, avoid meeting overlaps, and improve office productivity with minimal setup.

Absolutely. It manages room scheduling across different office locations, centralizes booking processes, and provides visibility into global resource usage.

Yes. Schools and universities use it to manage classrooms, labs, conference halls, and group study spaces efficiently.

Yes. It supports small offices, growing businesses, and large multi-location enterprises with flexible, scalable room management solutions.