Best Meeting Room Booking System Software

Meeting Room Booking System Software is a modern solution designed to simplify the process of scheduling and managing meeting spaces. This software enables businesses to streamline room reservations by providing real-time availability, automated scheduling, and conflict-free booking options. A robust meeting room booking system eliminates manual errors, saves time, and ensures seamless coordination for employees. The benefits of meeting room booking software are vast. It optimizes workspace utilization, improves team collaboration, and helps businesses stay organized. With features like calendar integrations, detailed usage analytics, and automated notifications, businesses can enhance efficiency and create a more productive work environment. Whether for recurring meetings or last-minute room needs, meeting room scheduling software ensures smooth operations without interruptions. Upgrade your workplace efficiency with Meeting Room Booking System Software—the ideal tool to manage your meeting spaces effortlessly and boost overall productivity.
  • 5 avg. rating from 04 reviews

Last Updated: October 01, 2025

222 Software

List of Top Meeting Room Booking System Software | Best Meeting Room Booking Systems

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Third Party Booking

Utilization Reporting

Internal Meetings

Visitor Management

Payment Processing

Online Booking

Vendor Management

Multi-Location

Digital Signage

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

I'm looking for Meeting Room Booking System Software that is:

UcaL is an intuitive meeting room booking system designed to simplify the management of meeting spaces in organizations. This platform allows users to easily book, manage, and track room reservations through a user-friendly interface. With UcaL, employees can view available meeting rooms, schedule bookings, and receive real-time updates on room availability. The software features customizable noti... Read more about UcaL: Room Management

Free Trial

NA

Pricing Type

Contact Vendor

Location

Italy

Ping is an innovative meeting room booking system software designed to streamline the process of scheduling and managing meeting spaces in organizations. This platform provides tools for booking rooms, tracking availability, and managing resources effectively. With its user-friendly interface, Ping allows employees to reserve meeting spaces seamlessly, reducing scheduling conflicts and enhancing p... Read more about Ping

Free Trial

Available

Pricing Type

$9 Per user

Location

United Kingdom

Ezy Signin is a user-friendly visitor management software designed to simplify the check-in process and enhance security for workplaces. This platform enables organizations to efficiently track and manage visitors by allowing guests to check in via a touch screen or mobile device. Ezy Signin captures visitor details, photographs, and necessary documents, such as IDs or non-disclosure agreements, f... Read more about Ezy Signin

Free Trial

Available

Pricing Type

$89 Per month

Location

Australia

The Seating Allocation Solution is a powerful facility management software designed to optimize the use of physical spaces within organizations. This platform enables facility managers to create and manage seating charts, track occupancy, and facilitate efficient space utilization across various environments, such as offices, event venues, and educational institutions. With its user-friendly inter... Read more about Seating Allocation Solution

Free Trial

Available

Pricing Type

$120 Per month

Location

Israel

Meeting Room Schedule is a user-friendly meeting room booking system that helps businesses streamline the process of reserving and managing meeting spaces. Designed to optimize the use of available rooms, the platform provides an intuitive interface where employees can easily book rooms, check availability, and receive confirmations. Meeting Room Schedule integrates with existing calendars, such a... Read more about Meeting Room Schedule

Free Trial

Available

Pricing Type

Contact Vendor

Location

Germany

Office Tracker is a versatile facility management software designed to optimize the use of office spaces and resources. With features such as room scheduling, asset management, and maintenance tracking, it enables organizations to enhance operational efficiency. Users can easily book meeting rooms, track equipment availability, and manage service requests through the intuitive interface. Office Tr... Read more about Office Tracker

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Roombelt is an innovative meeting room booking system software designed to streamline the management of meeting spaces within organizations. This platform provides a comprehensive suite of tools for scheduling, tracking, and optimizing room usage efficiently. With its user-friendly interface, Roombelt allows employees to book meeting rooms, check availability, and manage resources effortlessly. Th... Read more about Roombelt

Free Trial

Available

Pricing Type

$5 Per user

Location

Poland

Door Tablet is an intuitive meeting room booking system that simplifies the process of reserving, managing, and optimizing meeting spaces within an organization. Designed to enhance workplace efficiency and collaboration, Door Tablet allows employees to book meeting rooms directly from digital displays installed outside the rooms or via an integrated mobile app. The software supports features like... Read more about Door Tablet

Free Trial

Available

Pricing Type

Contact Vendor

Location

United Kingdom

FairManager is a powerful event management software that streamlines the planning, organization, and execution of events, from small meetings to large-scale conferences. The platform offers a range of tools for managing event registrations, ticket sales, scheduling, and venue logistics, allowing event planners to coordinate all aspects of an event seamlessly. FairManager enables organizers to crea... Read more about FairManager

Free Trial

NA

Pricing Type

$99.99 Per user

Location

Germany

Tribeloo is a space management software designed to help organizations optimize the use of their physical workspaces. The platform provides an intuitive interface for managing office layouts, desk reservations, and meeting room bookings, ensuring that employees have easy access to the resources they need. With Tribeloo, businesses can implement flexible work arrangements, such as hot-desking and r... Read more about Tribeloo

Free Trial

Available

Pricing Type

$3 Per month

Location

Belgium

DB Spazio is a Scheduling Software designed to help businesses plan and manage their resources efficiently. The platform provides tools for creating and organizing schedules for employees, equipment, and facilities. DB Spazio allows users to easily assign shifts, track availability, and manage bookings, reducing scheduling conflicts and optimizing resource utilization. The software includes featur... Read more about DB Spazio

Free Trial

Available

Pricing Type

$0.01 Per user

Location

India

SMAC Meeting Room is designed to streamline the organization and management of corporate meetings, making it simple for businesses to coordinate schedules, manage room bookings, and track meeting resources. The software provides an intuitive interface where users can reserve rooms, set agendas, and manage attendees with ease. It enhances efficiency by offering real-time booking insights, customiza... Read more about SMAC Meeting Room

Free Trial

NA

Pricing Type

Contact Vendor

Location

Germany

ProSpace is an innovative visitor management software designed to streamline the check-in process and enhance security at any facility. With ProSpace, businesses can digitize and automate visitor registration, ensuring a smooth, efficient, and secure process for both employees and guests. The software offers customizable check-in options, including self-service kiosks, mobile apps, and on-site tab... Read more about ProSpace

Free Trial

NA

Pricing Type

Contact Vendor

Location

Singapore

Outstanding Event Booking CRM for Venues, Hotels, Restaurants, Caterers and Hospitality Groups

Outstanding Cloud Based Event Booking, CRM, Staff Scheduling and Online Payment Platform for Venues, Hotels, Restaurants, Caterers and Hospitality Groups. We provide event based CRM, online payments, proposal and contract management, online contract signatures, BEO's, calendar, multi-location and room scheduling, staff scheduling, documents, ticket sales and lead tracking. We also offer many auto... Read more about Event Booking Engines

Free Trial

NA

Pricing Type

$130 Per month

Location

United States

FlexEZ is an efficient meeting room booking system designed to simplify the scheduling and management of meeting spaces in offices and organizations. This platform offers a user-friendly interface that allows employees to book available rooms, check real-time availability, and reserve spaces for meetings, conferences, and events. FlexEZ streamlines the process by enabling users to view room layout... Read more about FlexEZ

Free Trial

Available

Pricing Type

$149 Per one-time

Location

NA

Novera is an intuitive Meeting Room Booking System Software that helps organizations manage room reservations, optimize space utilization, and streamline office scheduling. It allows employees to easily book available meeting rooms via a centralized platform, while providing real-time updates on room availability and scheduling conflicts. Novera integrates with calendar systems like Outlook and Go... Read more about Novera

Free Trial

NA

Pricing Type

Contact Vendor

Location

Australia

UrSpayce is an innovative space management software designed to optimize the utilization and organization of physical spaces within organizations. It offers a comprehensive platform for planning, monitoring, and managing office layouts, meeting rooms, and communal areas, ensuring efficient use of space and resources. UrSpayce features interactive floor plans and real-time occupancy tracking, allow... Read more about UrSpayce

Free Trial

NA

Pricing Type

Contact Vendor

Location

India

MyDesk is a sophisticated space management software designed to help organizations optimize their physical workspace, improve utilization, and streamline the management of office resources. The platform provides tools for tracking desk occupancy, room bookings, and shared spaces, enabling businesses to manage hybrid or remote teams more effectively. MyDesk’s user-friendly interface allows e... Read more about MyDesk

Free Trial

Available

Pricing Type

$2.85 Per month

Location

Denmark

Kantoor is an innovative desk booking software designed to optimize office space management in organizations that use flexible or hybrid work arrangements. This solution allows employees to reserve desks, meeting rooms, and other resources in advance, ensuring that workspaces are used efficiently. With Kantoor, businesses can implement hot-desking, enabling workers to book available desks as neede... Read more about Kantoor

Free Trial

Available

Pricing Type

$3 Per month

Location

Chile

Facilities Booking is a versatile meeting room booking system designed to streamline the reservation and management of shared spaces within organizations. This platform offers intuitive tools for scheduling meetings, managing room resources, and optimizing space utilization seamlessly. With its user-friendly interface, employees can easily view available rooms, book time slots, and receive confirm... Read more about Facilities Booking

Free Trial

Available

Pricing Type

Contact Vendor

Location

Singapore

Zapfloor is a robust visitor management software designed to streamline the check-in process and improve security for organizations. Whether it’s a corporate office, coworking space, or event venue, Zapfloor offers an easy-to-use platform to manage and track visitors from the moment they enter the premises. The software includes features such as self-check-in kiosks, QR code scanning, and digita... Read more about Zapfloor

Free Trial

NA

Pricing Type

$99 Per feautre

Location

Belgium

Digital Bricks is an intuitive meeting room booking system software designed to help organizations manage their meeting spaces efficiently. The platform provides tools for scheduling, tracking availability, and managing room resources, ensuring that users can optimize their meeting room usage. Digital Bricks allows employees to book rooms easily, view availability in real time, and receive notific... Read more about Digital Bricks

Free Trial

Available

Pricing Type

$0 Per feautre

Location

United States

iotspot is a cutting-edge space management software that leverages Internet of Things (IoT) technology to optimize the use of office and building spaces. By integrating with sensors, IoT devices, and other smart technologies, iotspot enables businesses to monitor and manage office spaces in real-time. The software provides valuable insights into space utilization, allowing companies to identify un... Read more about iotspot

Free Trial

Available

Pricing Type

$2.49 Per month

Location

Netherlands

Hamilton Meeting is a Scheduling Software designed to streamline the process of booking, organizing, and managing meetings for businesses. This user-friendly platform offers features such as calendar synchronization, automated reminders, and meeting room allocation, helping teams stay organized and reducing scheduling conflicts. Hamilton Meeting allows users to set up recurring meetings, invite pa... Read more about Hamilton Meeting

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

Jezzam is an intuitive scheduling software designed to help organizations manage appointments and optimize resource allocation efficiently. This comprehensive platform offers features such as calendar management, booking systems, and reporting tools, enabling businesses to streamline their scheduling processes. With its userfriendly interface, users can easily create and manage appointments, track... Read more about Jezzam

Free Trial

Available

Pricing Type

$10 Per month

Location

United Kingdom

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Frequently Asked Questions

Meeting Room Booking System Software helps businesses manage, schedule, and optimize the use of meeting rooms, conference spaces, and shared facilities through a centralized platform.

Corporations, coworking spaces, educational institutions, hotels, event venues, and government organizations use Meeting Room Booking System Software.

It eliminates booking conflicts, improves space utilization, streamlines scheduling, enhances employee productivity, and provides visibility into room availability.

Key features include real-time availability, online booking, calendar integrations, room capacity management, usage analytics, mobile access, and automated reminders.

Look for ease of use, real-time room status updates, integration with calendars (like Google or Outlook), mobile booking options, reporting tools, and scalability.

Yes. It reduces scheduling conflicts, improves resource allocation, enhances the employee experience, and optimizes meeting space usage.

It saves time, improves meeting management, maximizes space utilization, reduces administrative tasks, and supports smarter workspace planning.

Large enterprises, coworking hubs, universities, hotels with event spaces, tech startups, consulting firms, and public sector organizations benefit the most.

Yes. Small teams use it to simplify room reservations, avoid meeting overlaps, and improve office productivity with minimal setup.

Absolutely. It manages room scheduling across different office locations, centralizes booking processes, and provides visibility into global resource usage.

Yes. Schools and universities use it to manage classrooms, labs, conference halls, and group study spaces efficiently.

Yes. It supports small offices, growing businesses, and large multi-location enterprises with flexible, scalable room management solutions.