Best Data Entry Software

Data entry software automates the process of capturing, inputting, and organizing data, reducing manual effort and minimizing errors. These tools are essential for businesses looking to handle large volumes of information efficiently, whether it’s customer records, invoices, or survey responses. Data entry programs save time and enhance productivity by standardizing and digitizing workflows. The best data entry software includes features like automated form filling, optical character recognition (OCR), and real-time data validation. Data entry automation software integrates seamlessly with existing databases and applications, ensuring accurate and consistent information management. Whether used in healthcare, finance, or retail, data entry tools enable organizations to optimize processes and focus on higher-value tasks. Explore top data entry software programs to simplify your data management. Choose tools designed to enhance accuracy, reduce costs, and increase efficiency.

Last Updated: October 01, 2025

215 Software

List of Top Data Entry Software | Best Data Entry Tools

Pricing Options

Monthly Subscription

Annual Subscription

One-Time Payment

Quote Based

Features

Optical Character Recognition

Data Import/Export

Document Management

Image Capture

Data Replication

Phonetic Variation Detection

Mis-Keyed Variation Detection

Task Management

Customizable Forms

Data Quality Control

Abbreviation Detection

Artificial Intelligence

Company Size

Self Employed

Small Business

Medium Business

Enterprise

I'm looking for Data Entry Software that is:

Thrive for Email is an innovative sales enablement software designed to help organizations optimize their email communication and enhance engagement with prospects and clients. This comprehensive platform offers features such as email tracking, automation, and analytics, enabling sales teams to manage their outreach effectively. With its userfriendly interface, users can easily create and send per... Read more about Thrive for Email

Free Trial

Available

Pricing Type

$499 Per user

Location

Austria

FarFast Form Filler is an efficient data entry software designed to simplify the process of filling out forms. With its user-friendly interface and powerful automation capabilities, it allows users to quickly and accurately input data into various types of forms, significantly reducing the time spent on repetitive tasks. The software supports a wide range of document formats, making it versatile f... Read more about FarFast Form Filler

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Questys Capture is an advanced document management software designed to streamline the process of capturing, storing, and managing digital documents. With its intuitive interface, users can easily scan documents, categorize files, and implement efficient retrieval systems. The software features automated workflows, secure document storage, and compliance tracking to help organizations manage their... Read more about Questys Capture

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Lobster_pro is an intuitive scheduling software designed to streamline the management of appointments and resources for businesses. This platform provides tools for creating and managing schedules, booking appointments, and optimizing resource allocation, ensuring that organizations can operate efficiently. With its user-friendly interface, Lobster_pro allows users to easily view availability, sch... Read more about Lobster_pro

Free Trial

NA

Pricing Type

$30000 Per user

Location

Germany

SmartRoby is an AI-powered software solution designed to enhance automation and decision-making processes for businesses across various industries. By leveraging advanced machine learning and AI algorithms, SmartRoby provides intelligent tools for tasks like predictive analytics, customer insights, and workflow automation. The software enables companies to streamline operations by analyzing data i... Read more about SmartRoby

Free Trial

NA

Pricing Type

Contact Vendor

Location

France

Crossroads Software Handheld Citation and Report Writing Program is an innovative data entry software designed to streamline the citation and report writing processes for law enforcement agencies. This specialized platform provides tools for capturing, managing, and submitting citation data directly from the field, ensuring that officers can complete their reports efficiently and accurately. With ... Read more about Crossroads Software Handheld Citation and Report Writing Program

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Kordata is a specialized inspection software designed to streamline and enhance the inspection processes for businesses and organizations across various industries. It offers a comprehensive suite of tools that facilitate the planning, execution, and management of inspections, ensuring thoroughness and consistency in quality assessments. Kordata’s intuitive interface allows inspectors to easily ... Read more about Kordata

Free Trial

NA

Pricing Type

$100 Per user

Location

United States

Discover the power of mobile forms

Kizeo Forms is an intuitive forms automation software that enables businesses to create custom forms, collect data, and streamline their workflows. The platform allows users to design and deploy electronic forms, eliminating the need for paper-based documentation. With Kizeo Forms, businesses can easily collect data in the field via mobile devices, improving accuracy and speeding up data collectio... Read more about Kizeo Forms

Free Trial

Available

Pricing Type

$22 Per user

Location

France

SimpleImport Premium is a powerful data management software designed to streamline the process of importing large datasets into various platforms and systems. This tool simplifies complex data import tasks by automating the mapping and transformation of data fields, ensuring that all imported data is correctly aligned with existing databases. Whether you're working with customer records, product i... Read more about SimpleImport Premium

Free Trial

Available

Pricing Type

$1500 Per user

Location

United Kingdom

PaperSurvey is a versatile survey software that empowers organizations to create, distribute, and analyze surveys with ease. The platform offers a user-friendly interface for designing surveys, enabling users to choose from various question types and customize layouts. With seamless distribution options, organizations can reach their target audience through email, social media, or embedded links. ... Read more about PaperSurvey

Free Trial

Available

Pricing Type

$20 Per month

Location

Lithuania

Parashift is a cutting-edge data extraction software that automates the capture, processing, and classification of data from documents. Using advanced AI and machine learning algorithms, Parashift can handle various document formats, extracting information with high accuracy and reducing manual data entry. The platform supports structured and unstructured data sources, making it adaptable for dive... Read more about Parashift

Free Trial

Available

Pricing Type

Contact Vendor

Location

Switzerland

AddressTools is a specialized data entry software designed to improve the accuracy and efficiency of address management processes for businesses. The platform provides tools for validating, standardizing, and enriching address data, ensuring that organizations maintain high-quality customer records. AddressTools helps eliminate errors and duplicates by verifying addresses against official database... Read more about AddressTools

Free Trial

Available

Pricing Type

$2100 Per year

Location

United Kingdom

Tickit Health is a data entry software solution designed to simplify the process of entering, organizing, and managing healthcare data. This userfriendly platform offers a variety of features to improve data accuracy and streamline the data entry process for healthcare providers, researchers, and organizations. With Tickit Health, users can easily input and validate patient information, medical re... Read more about Tickit Health

Free Trial

NA

Pricing Type

Contact Vendor

Location

Canada

Grooper is a sophisticated accounts payable software designed to streamline and automate the entire accounts payable process for businesses of all sizes. By leveraging advanced data capture and intelligent workflow automation, Grooper ensures accurate invoice processing, reduces manual data entry, and minimizes errors. The software integrates seamlessly with existing ERP and accounting systems, pr... Read more about Grooper

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Genox is a data entry software that streamlines data input, validation, and organization, ensuring data accuracy and consistency. The platform provides tools for automatic data extraction, error checking, and real-time data validation, reducing manual errors. Genox’s analytics offer insights into data accuracy, entry speed, and operator efficiency, supporting data-driven improvements in data han... Read more about Genox

Free Trial

NA

Pricing Type

Contact Vendor

Location

Italy

DocDigitizer is a powerful optical character recognition (OCR) software designed to convert physical documents, PDFs, and images into editable and searchable formats. It uses advanced machine learning algorithms to recognize and extract text from scanned documents, photos, and handwritten notes, eliminating the need for manual data entry. DocDigitizer supports various file formats, including PDFs,... Read more about DocDigitizer

Free Trial

Available

Pricing Type

Contact Vendor

Location

Portugal

Loss Control 360 is a survey software designed for insurance companies and risk management professionals. The platform helps businesses assess and mitigate risks by conducting surveys and inspections of facilities, assets, and operations. Loss Control 360 enables users to create customizable surveys, capture photos and notes, and generate detailed reports to identify potential hazards and safety c... Read more about Loss Control 360

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

ITyX is a cutting-edge artificial intelligence (AI) software focused on automating document processing and data extraction. With the power of AI and machine learning, ITyX can analyze vast amounts of data from documents such as invoices, contracts, and forms, extracting key pieces of information and reducing manual labor. The software eliminates the need for human intervention in repetitive and ti... Read more about ITyX

Free Trial

Available

Pricing Type

$0.04 Per year

Location

Germany

Best No Code Platform for Data Visualization

ChartApps is a no-code data app builder that connects with Google Sheets to create interactive dashboards and web apps. It helps users visualize, share, and manage live data using customizable blocks like charts and tables. With mobile-friendly design and secure access controls, ChartApps simplifies data tracking and decision-making without any coding skills. Read more about ChartApps

Free Trial

Available

Pricing Type

$29 Per month

Location

United States

Cheat Layer is an innovative business process management (BPM) software tailored to optimize and automate your organization's workflows. It offers a user-friendly platform where businesses can design, implement, and monitor their processes with ease. Cheat Layer's robust features include process mapping, task automation, performance tracking, and real-time collaboration, enabling teams to identify... Read more about Cheat Layer

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Ficstar is an innovative data extraction software designed to help organizations efficiently gather and analyze data from various sources. This powerful platform enables users to extract structured and unstructured data from websites, documents, and databases, streamlining the data collection process. With its user-friendly interface, Ficstar allows users to set up extraction projects quickly, def... Read more about Ficstar

Free Trial

Available

Pricing Type

$5000 Per one-time

Location

Canada

MPS IntelliVector is an advanced accounts payable software designed to streamline financial processes and enhance efficiency for organizations. This powerful platform allows users to manage invoices, approvals, and payments seamlessly, reducing manual tasks and errors. MPS IntelliVector provides automated workflows that ensure timely invoice processing and accurate record-keeping. The software als... Read more about MPS IntelliVector

Free Trial

NA

Pricing Type

$1000 Per user

Location

Hungary

uProc is an innovative database management software designed to simplify the process of data integration, cleansing, and enrichment for businesses. With its powerful features, uProc allows users to manage large volumes of data efficiently, ensuring accuracy and consistency across databases. The software supports various data sources and formats, enabling seamless integration with existing systems.... Read more about uProc

Free Trial

NA

Pricing Type

Contact Vendor

Location

Spain

Data Goal is a versatile survey software that allows organizations to create, distribute, and analyze surveys with ease. This platform provides a user-friendly interface for designing custom surveys tailored to specific needs, utilizing various question types such as multiple-choice, rating scales, and open-ended questions. Organizations can reach target audiences through multiple distribution cha... Read more about Data Goal

Free Trial

NA

Pricing Type

Contact Vendor

Location

Brazil

Interviewz is a data entry software that enables users to organize and manage data collection with ease and accuracy. This tool is especially useful for organizations that handle large volumes of information, as it simplifies data input and reduces errors through automated processes and validation checks. Interviewz offers customizable templates and an intuitive user interface, allowing teams to s... Read more about Interviewz

Free Trial

NA

Pricing Type

Contact Vendor

Location

Japan

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Frequently Asked Questions

Data Entry Software is a tool that automates the process of entering data into digital systems, reducing manual effort, improving accuracy, and increasing efficiency. It helps businesses collect, store, and organize data seamlessly.

It minimizes errors, speeds up data processing, and ensures accurate data collection and entry. This software plays a vital role in improving operational efficiency, reducing human labor, and enhancing data quality.

Key features include customizable data entry forms, automatic data validation, real-time syncing, error detection, integration with databases and CRM systems, and support for batch processing.

Look for software that offers a user-friendly interface, integrates with existing systems, supports multiple data formats, includes automation for repetitive tasks, and provides robust reporting and data validation features.

It simplifies and automates the process of entering, verifying, and storing data. It ensures that data is accurately transferred from paper forms, spreadsheets, or external sources into digital systems.

Choose software that supports your specific data entry needs, integrates well with your existing systems, offers customization options, automates repetitive tasks, and ensures data accuracy and security.

Deployment type is essential—cloud-based solutions offer flexibility, remote access, and scalability, while on-premise solutions provide more control over data security and are better for sensitive data.

Ensure the software can handle increasing data volumes, offers customizable templates, supports more data entry methods, and integrates easily with other business systems as your business expands.

Compare automation features, error-checking capabilities, customization options, data import/export options, and integration with databases or other business tools to ensure seamless data handling.

Yes, many Data Entry Software tools support various data formats such as CSV, Excel, PDF, and image files, making it easier to collect and store data from different sources.

Yes, Data Entry Software is available in both cloud-based and on-premise versions, allowing businesses to choose the deployment model based on their infrastructure needs and security preferences.

It integrates with CRM systems, ERP platforms, data warehouses, and other business tools, allowing seamless data transfer and synchronization across your business systems.