Best Data Entry Software for Small Businesses (Free & Paid)

Running a small business comes with unique challenges, including tight budgets and limited resources. That’s why choosing the right data entry software can significantly improve your workflow and help you compete more effectively. Here, we feature the top data entry software solutions designed for small businesses—offering affordable pricing, user-friendly interfaces, and scalable features that grow alongside your company.

Last Updated: October 01, 2025

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214 Software

Popular Picks in Data Entry Software

Dext Prepare

Dext Prepare

Contact Vendor

Fluix

Fluix

$50 Per month

Typeform

Typeform

$25 Per month

Zoho Forms

Zoho Forms

$580 Per month

List of Top Best Data Entry Software for Small Businesses

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Trusted by the world’s top clinical trial sponsors and CROs.

Medrio is a standout software in the realm of clinical trial management, renowned for its seamless and efficient handling of clinical research data. Its user-friendly interface makes it easy for users to navigate and manage complex data. Key features of Medrio include rapid electronic data capture, customizable forms for specific trial needs, and robust data validation to ensure accuracy. The soft... Read more about Medrio

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Data automation and analytics platform

ZEMA is a comprehensive data management software designed primarily for energy and commodity markets. It excels in aggregating, validating, and analyzing vast amounts of market data, offering users a clear competitive edge. ZEMA's strength lies in its ability to seamlessly integrate data from diverse sources, ensuring accuracy and timeliness. Its user-friendly interface allows for easy data visual... Read more about ZEMA

Free Trial

NA

Pricing Type

Contact Vendor

Location

Canada

Kapiche is an advanced data extraction software designed to help organizations analyze and extract valuable insights from their data. This platform offers a range of tools for text analytics, data visualization, and reporting, ensuring effective data management. With Kapiche, users can easily process large volumes of data, identify trends, and generate actionable reports through an intuitive dashb... Read more about Kapiche

Free Trial

Available

Pricing Type

$2650 Per user

Location

Australia

Smart at Tools for Kintone Excel Input is a productivity software designed to streamline data entry and management processes within the Kintone platform. This tool allows users to import and manage data from Excel spreadsheets effortlessly, ensuring efficient workflow and reducing manual errors. With features such as customizable data mapping, batch processing, and real-time syncing, Smart at Tool... Read more about Smart at tools for kintone Excel input

Free Trial

Available

Pricing Type

Contact Vendor

Location

Japan

Smart at Tools for Kintone BI Connection is a productivity software that enhances Kintone’s business intelligence capabilities by enabling seamless data connectivity. This tool allows users to connect Kintone with various BI platforms, enabling in-depth data analysis and visualization. Smart at Tools offers features for data integration, aggregation, and real-time synchronization, making it easy... Read more about Smart at tools for kintone BI connection

Free Trial

Available

Pricing Type

Contact Vendor

Location

Japan

Smart at tools for kintone CSV input/output is a productivity software solution designed to enhance the functionality of Kintone, a popular cloud-based collaboration and workflow platform. This tool allows users to import and export CSV data seamlessly into Kintone, making it easier to work with large datasets and integrate Kintone with other business systems. With Smart at tools, businesses can a... Read more about Smart at tools for kintone CSV input/output

Free Trial

Available

Pricing Type

Contact Vendor

Location

Japan

ValGenesis e-Logbook is an advanced data entry software specifically designed for industries with strict compliance requirements, such as life sciences and manufacturing. This platform replaces traditional paper logbooks with a secure, digital alternative, ensuring data integrity and simplifying regulatory compliance. ValGenesis e-Logbook allows users to record, retrieve, and analyze data related ... Read more about ValGenesis e-Logbook

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

The low-code platform for all business processes

Ninox is a powerful and flexible database software, designed for both individuals and businesses seeking to organize and analyze their data effectively. It stands out with its user-friendly interface, making database creation and management accessible to non-technical users. Ninox allows for the customization of databases with ease, supporting various data types and forms. The software enables the... Read more about Ninox

Free Trial

30 Days

Pricing Type

$12 Per month

Location

United States

Custom Mobile App Builder by Forms On Fire

Forms On Fire is a versatile mobile app builder software designed to revolutionize data collection and workflow automation for businesses. Its standout feature is its no-code, drag-and-drop interface, making mobile app creation accessible to everyone, regardless of technical skills. Users can design custom mobile apps for inspections, audits, surveys, and more, with ease. The software supports dat... Read more about Forms On Fire

Free Trial

NA

Pricing Type

$20 Per month

Location

United States

doForms is a powerful forms automation software that revolutionizes data collection and management for businesses. Designed for ease of use, doForms allows users to create customized digital forms without the need for coding. This flexibility enables organizations to gather information in real time, improving accuracy and efficiency. With its mobile-friendly platform, field workers can complete fo... Read more about doForms

Free Trial

Available

Pricing Type

$9.95 Per feautre

Location

United States

Docsumo is a powerful data extraction software that automates the process of collecting and processing information from various documents. With advanced OCR technology, Docsumo can accurately extract data from invoices, receipts, and forms, minimizing manual entry and reducing errors. Its user-friendly interface allows users to set up workflows quickly, making it easy to manage data extraction tas... Read more about Docsumo

Free Trial

Available

Pricing Type

$25 Per month

Location

India

SaasAnt Transactions is a powerful data entry software designed to simplify and automate the process of managing transactions across various accounting platforms. This application allows users to import, export, and manage bulk transactions seamlessly, reducing the need for manual data entry and minimizing errors. With its user-friendly interface, SaasAnt Transactions supports multiple file format... Read more about SaasAnt Transactions

Free Trial

Available

Pricing Type

$9.99 Per user

Location

India

Synchronize your Azure Active Directory with SharePoint Online User Profile

SharePoint Azure AD Connect is a powerful data entry software designed to integrate Microsoft SharePoint with Azure Active Directory (AD). This platform streamlines the management of user identities and access permissions across SharePoint and other applications. With features such as automated synchronization, user provisioning, and security management, SharePoint Azure AD Connect enhances organi... Read more about SharePoint Azure AD Connect

Free Trial

NA

Pricing Type

$399 Per feautre

Location

United States

SyncSpider is a versatile integration software that simplifies the process of connecting different applications and services within a business ecosystem. The platform allows users to automate workflows, synchronize data, and streamline operations by integrating various software solutions, including e-commerce platforms, CRMs, and accounting systems. SyncSpider's intuitive interface enables users t... Read more about SyncSpider

Free Trial

NA

Pricing Type

$579 Per month

Location

Germany

Dancing Numbers is a comprehensive data management software designed to simplify the process of organizing, analyzing, and reporting financial data for businesses. The platform provides tools for data migration, data cleansing, and data integration, ensuring that organizations can manage their financial information accurately and efficiently. With Dancing Numbers, users can automate routine data t... Read more about Dancing Numbers

Free Trial

Available

Pricing Type

$199 Per feautre

Location

India

VDE Images is an innovative data entry software designed to streamline the process of capturing and managing data efficiently. This platform offers features such as image recognition, data extraction, and automated entry, enabling organizations to reduce manual errors and improve productivity. With VDE Images, users can easily convert scanned documents into editable data, manage large volumes of i... Read more about VDE Images

Free Trial

NA

Pricing Type

$1000 Per one-time

Location

United States

Entrypoint i4 is an innovative data entry software designed to optimize the data collection process for businesses and organizations. This powerful platform provides a user-friendly interface that simplifies the input of information from various sources, including forms, surveys, and databases. With features such as automated validation, customizable workflows, and real-time data synchronization, ... Read more about Entrypoint i4

Free Trial

Available

Pricing Type

$10000 Per user

Location

United States

Blosm is a comprehensive ecommerce software solution designed to empower businesses to establish and manage their online stores effectively. This platform offers a range of features, including customizable storefronts, payment processing, and inventory management, enabling users to create a seamless shopping experience for their customers. With its user-friendly interface, Blosm simplifies the pro... Read more about Blosm

Free Trial

Available

Pricing Type

Contact Vendor

Location

United States

Nividous is a sophisticated business process management (BPM) software designed to help organizations streamline their processes and enhance operational efficiency. This comprehensive platform offers a suite of tools that facilitate process modeling, automation, and performance monitoring, ensuring that businesses can optimize workflows and improve productivity. Nividous’s user-friendly interfac... Read more about Nividous

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

Weever is a comprehensive project management software designed to help businesses plan, execute, and monitor projects with precision and ease. It offers a robust platform for managing tasks, timelines, and team collaboration seamlessly. Weever features intuitive project tracking tools, allowing managers to assign tasks, set deadlines, and monitor progress in real-time. The software includes advanc... Read more about Weever

Free Trial

Available

Pricing Type

$199 Per month

Location

Canada

QR Maintenance is an innovative inventory management software that utilizes QR code technology to streamline tracking and management of assets and supplies. The platform allows users to generate QR codes for items, enabling quick scanning to access real-time data about inventory levels, locations, and usage history. QR Maintenance simplifies the process of stocktaking and replenishment by providin... Read more about QR Maintenance

Free Trial

Available

Pricing Type

$50 Per feautre

Location

United States

Capturx is a versatile data entry software designed to streamline data collection and enhance productivity for organizations. This platform allows users to capture information using various methods, including handwritten notes, voice recognition, and digital forms. With its user-friendly interface, Capturx simplifies the data entry process, reducing the time and effort required to input informatio... Read more about Capturx

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

CTrax is a powerful document management software that helps businesses store, organize, and manage documents securely. The platform allows users to digitize paper-based documents and create a centralized repository for easy access and retrieval. CTrax supports features like document version control, ensuring that users always have access to the most up-to-date files. The software provides advanced... Read more about CTrax

Free Trial

Available

Pricing Type

$10 Per year

Location

United States

OmPrompt Order Management is a business process management (BPM) software that simplifies the management of orders across multiple channels and integrates seamlessly with existing enterprise systems. Designed for businesses that deal with high order volumes, OmPrompt automates key processes like order processing, invoicing, and inventory management, ensuring that orders are fulfilled quickly and a... Read more about OmPrompt Order Management

Free Trial

Available

Pricing Type

$1 Per feautre

Location

United Kingdom

Advanced reporting and consolidation for QuickBooks Online

LiveFlow is an innovative financial software designed to automate and streamline accounting workflows. It specializes in integrating real-time financial data from various sources into Google Sheets, making it a valuable tool for dynamic and collaborative financial analysis and reporting. LiveFlow's key strength lies in its ability to provide live data connections, allowing users to seamlessly link... Read more about LiveFlow

Free Trial

NA

Pricing Type

Contact Vendor

Location

United States

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